Travel · Both parents
Travel Consent Letter from Both Parents
When neither parent goes on the trip, both of you give consent in one letter. Fill it in here and sign it together on one video call, each from your own phone or computer.
You fill in this form yourself, and we commission it by video. We don't give legal advice or draft documents.
People who fill out this letter also need
Also known as: Parental Consent Letter Signed by Both Parents · Consent Letter for a School Trip Abroad · Travel Consent Letter for Grandparents · Consent for Unaccompanied Minor Travel · Two-Parent Travel Authorization
Contents
CONTENTS
When both parents sign
A child who flies to see family abroad with a grandmother, goes on a school exchange or a team tournament, or travels as an unaccompanied minor with the airline is travelling without either parent. In those cases the safest letter is one that carries both parents' consent, so nobody at a check-in desk or a border has to wonder whether the parent at home agrees.
This letter is written for exactly that situation. It names both parents in the first sentence, says that neither of them is travelling, and then describes who the child travels with: another adult, an organized group with its leader, or the airline's unaccompanied minor service.
What this letter adds to the standard sample
The Government of Canada's sample letter is a good base, and our general travel consent letter follows it closely. This version goes further in three places that matter when no parent is on the trip.
A group option. For school, sports or church trips the letter names the group and its leader instead of a single accompanying adult, and prints the leader's phone number if you have it.
Both parents' numbers. Each parent's phone is printed separately, so an official who wants to confirm the letter can reach whichever of you answers first.
An optional care line. You can add one sentence allowing the adult or group leader to look after day-to-day care and to arrange emergency medical treatment if neither of you can be reached. Leave the box unticked and the sentence is not printed.
What to have ready
| You will need | Where to find it |
|---|---|
| Both parents' full names | As in your passports, the same way you will show them on the call |
| Each child's passport | Name, date and place of birth, passport number, date of issue, issuing country |
| The accompanying adult's passport | For a trip with another adult: name, passport number, date of issue and country |
| Group name and leader | For a group trip: from the trip letter or the school or club |
| Destinations and dates | From the tickets: every country visited, departure and return dates |
| Contact details | Both parents' phone numbers, your home address and an email |
Where two-parent letters go wrong
- Only one parent signs. A letter that names both parents but carries one signature raises more questions than it answers. Both of you sign on the same call.
- The group changes its chaperone. If a different leader travels, the letter no longer matches. Ask the organizer for the final name before you sign.
- Dates from the first itinerary. Flights move. Compare the letter with the final e-ticket, not the booking request.
- A passport expiring during the trip. Many countries want the child's passport valid well after the return date. Check it before the letter is made.
Which of our three consent letters fits?
| Letter | Use it when |
|---|---|
| Travel consent letter | One parent travels with the child and the other consents, or one or two parents consent to a trip with a relative |
| Both parents (this page) | Neither parent travels: the child goes with another adult, a group, or alone with the airline |
| Sole custody | Only one parent has decision-making responsibility and signs alone |
Signing together, from two places
Parents often sign this letter from different homes, different cities or even different countries. On our booking each parent gets their own link to the same call. The notary public checks both IDs, each of you confirms the letter and signs on your own screen, and the commissioned letter is emailed to both of you after the call.
Already have it filled in?
Upload your own copy when you book and sign it with us by video.
FAQ
Do both parents have to be on the same call?
Yes, both sign on the same video call, but each joins from their own device and location.
We are separated. Can we still sign one letter together?
Yes. The letter only needs both of you to give consent; you can join the call from different homes.
Can the letter cover a school trip with many students?
This letter is for your own children. Each family signs its own letter, naming the group and its leader.
What does the medical care line do?
It is an optional sentence allowing the accompanying adult or group leader to arrange emergency treatment if neither parent can be reached. You decide whether to include it.
Will airlines accept it for an unaccompanied minor?
Airlines set their own rules and often have their own forms too. Check with the airline; the letter is a useful addition to them.
Do you write the letter for us?
No. You fill in the template yourselves and we commission it. We do not give legal advice on custody or travel rules.
READY WHEN YOU ARE