Business, Construction & Corporate
Certificate of Incumbency — Notarized Online
A document confirming the identities of a corporation's current officers, directors, or shareholders, notarized over a secure video call.
Banks, foreign counterparties, and government bodies often ask for a Certificate of Incumbency before they will deal with a company representative — it confirms, in a sworn document, exactly who holds which position within the corporation at the time it is signed.
An authorized signing officer of the company joins the video appointment with the certificate prepared but unsigned. The commissioner verifies their photo ID, witnesses the signature, and applies the seal.
Notarized in accordance with O. Reg. 431/20. We do not verify the accuracy of the corporate information listed on the certificate itself — that responsibility rests with the company and its officers.
Certificate of Incumbency FAQ
Who can sign a Certificate of Incumbency?
Typically an authorized officer or director of the corporation, as set out on the document itself.
Can this be signed online?
Yes, over a secure video appointment.
Do you verify the corporate details on the certificate?
No, our role is limited to verifying identity and witnessing the signature.
Looking for the Official Form?
Many government and court forms are free to download. Find official Ontario and Government of Canada forms in one place, then sign them with us by video.
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READY TO GET STARTED?
Have Your Certificate of Incumbency Notarized Online
Book your appointment, join the video call, and sign while the notary witnesses and seals your document — in accordance with Ontario Regulation 431/20.
Book an Appointment